New! We’ve made it easier for you to manage QR codes for visitors and staff. You now have the option of printing or exporting QR codes direct from the Admin Portal without the need for a label printer.
How are QR codes used in VisitorBook? #
QR codes are printed on visitor labels generated when people sign in. These same QR codes can be used for signing out. Visitor labels are usually printed with a label printer connected to a sign-in terminal.
Options for generating QR codes from Admin Portal #
You have two options for generating QR codes for people:
- Print PDF – this creates a single PDF document containing all selected QR codes.
- Export CSV – this creates a CSV file showing the QR code values (i.e. a string of numbers and letters).
Generate people QR codes from Admin Portal #
- Log into your Admin Portal.
- Navigate to the Manage People page.
- Click the Generate QR Codes button. This opens up the button to display the following options: Cancel; Print PDF; Export CSV. At the same time, this also opens up an additional tick box column to enable you to select specific people.
- Before clicking on your selected export/print option, select the required people by clicking the tick box next to their names.
- When you have selected all the people you need, click either Print PDF or Export CSV.
- The system will display a popup asking you to confirm the required action. Click the Generate QR Codes button if you are happy with your selection.
- The system exports the selected file. It will appear in your downloads folder.
Tips:
- Make it easier to select only the people you need by filtering the page by visitor type before generating codes.
- Use the Search function to find a specific user if you only need one or two codes.
- Click on the tick box in the column header to select all the people on the page.
Note: The Manage People page shows all people who have ever signed into VisitorBook. It is not just the people onsite that day.
Important: Generating QR codes can be a resource-intensive process. Delays may occur if the files are very large.
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