Register visitors for specific events with a few simple steps.
Edit visitors for events #
Important: You will need to have created an event before you add visitors to it.
Learn more: Add an event
To edit people attending events:
- Log into your VisitorBook Admin Portal.
- Click Events. This opens up the Events page.
- Next to the event you are interested in, click the View icon.
- The system opens up the page for that specific event.
- Click the Edit Visitors button.
- The system opens up the Edit Visitors popup. This is organised into the following sections:
- Visitors – People currently enrolled on the event.
- Existing visitor – A search facility to find a person who has visited the organisation previously.
- New Visitor – A section to enable you to add an entirely new visitor to the event.
- The table below describes the action you can take to edit or add visits on the Edit Visitors popup.
| What do you want to do? | Action to be taken |
| Remove a visitor from an event. | Visitors section. Click the cross icon next to a specific visitor. |
| Add an existing person to an event (someone who has previously visited the organisation), | Existing Visitors section. In the Search section, type the name of the person. Select the person from the dropdown list. The person is added to the Visitor list on the left-hand side of the popup. |
| Add a new person to an event (someone who has never visited the organisation before). | New Visitor section. Complete relevant fields for the person (those marked with a red asterisk are essential). Click the Add button. |
- Once you have edited visitors for the event, click the Save button.
Important: The Edit Visitors popup gives you the opportunity to see people registered for an event or add people to an event. The process of adding people to an event does not sign them into VisitorBook. They will still need to sign in when they arrive.
Success! You have created an event and registered visitors to that event. Now you can share the event reference and make the signing-in process for the event easier.
Learn more: How visitors sign in for events
View visitors registered on events #
The visitors you have added will be visible on the specific page for that event. You’ll also be able to see the total number of visitors registered on an event on the main Events page.
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